passed April 7, 2003

Bottom-Liner for Fundraisers

Any fundraiser sponsored by the IMC must have at least one person acting as bottom-liner for the event, preferably two people. That person should volunteer/be designated before anyone starts planning the event. This will ensure that we do not as a group commit to something and then fail to carry through because nobody does the work. The bottom-liner is responsible for finding volunteers to complete all of the tasks associated with the event, and for following through to make sure the volunteers did the things they were responsible for. The bottom-liner is also responsible for communicating the status of planning for the fundraiser to the general IMC, and reporting back after the event.

Fundraising Expenses

Any fundraiser with expenses of more than $25 must be approved by the general IMC ahead of time, and the general IMC should be informed of the estimated expenses for the event. This even includes expenses that are expected to be covered by the proceeds of the event. If unforeseen expenses come up later during planning the event, or on the day of the event, the general IMC should be informed as soon as possible.

Any expenses that are to be reimbursed out of the event proceeds (or out of IMC funds if the event doesn't make enough to cover expenses) must be approved ahead of time. Exceptions will be made only in emergencies, based on the discretion of the general IMC or the fundraising email list.

Expenses for food that is to be sold at events can only be covered by money raised from food sales at the event, not from ticket sales or donations. If not enough food is sold to cover the food expenses, the difference will not be reimbursed unless the food sales were approved ahead of time by the general IMC.

The only exception to this rule is if an individual holds a fundraiser for the IMC without requesting volunteer help or financial liability from the general IMC (i.e., if someone had a house party to raise money for the IMC, but the IMC wasn't actually involved in the event).